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Form W-2C Illinois: What You Should Know

This guidance document is for employers that do not want to change their  transmission guide. When new transmission guide changes are made you will have 24 months to comply. If you have any questions regarding the 2018  transmission guide changes, please contact your Metal Illinois Taxpayer Advocate. The Electronic Form 1099 and Wage Tax Statement program and Electronic Payment Program (EPIC) have not been updated recently with new changes. The current transmission guide is below. The 2023 transmission guide is available for download using the download link found here: (PDF) (DOC) 1. In your account settings, click on “W-2s”2. Enter the name of your employer in box 4 (not box 3); 3. For Wage Source Reporting, enter the Employer Identification Number (EIN) for the employer listed on Box 4; 4. If you're submitting Forms 1099K and 1099-MISC, enter your self-employment tax code in the “Other” box;5. Enter any other details found in the Form W-2 summary in field 2 (not field 4);6. Click Submit;7. Your Forms 1099 and 1099-K will be displayed after being filed. You must file those documents with your employer. Employer Forms (not Forms 1099 and 1099-MISC) will be assigned a code of either W-3 or W-2. When Employer Forms (W-3) are returned as “unsubmitted” there are a few things you must check before submitting any other forms in future tax years: 8. You must check and make sure that the following box “I don't have a Form W-2” is checked;9. Check and make sure that the EIN was entered the same as the Employer Identification Number for the Form W-2;10. In some instances, Forms 1099-MISC and 1099-K are required to have an “Instructions” header and an “SUMMARY” header; 11. Check and make sure that the summary and instructions for Form W-2 is consistent with each subsequent Form W-2 you file;12. Check and make sure that the Wage Source Reporting, Employer Identification Number (EIN), and Description (wages, tips) are entered in the correct format, using the same line breaks as your Forms W-2 summary;13.

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